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eds ONLINE SYSTEM e-LEARNING ENVIRONMENT STUDENTS OBTAIN ALL THEIR INFORMATION FROM THE WEB USING THIS SYSTEM. DISCUSSIONS ARE POSTED WITH LECTURER NOTIFICATIONS TO ANSWER THE QUERIES. ASSIGNMENTS ARE HANDED IN THROUGH THE WEB PER COURSE. ARTICLES AND CASES STUDIES ARE OBTAINED THROUGH THIS SYSTEM. STUDENTS RECEIVE EMAIL NOTIFICATIONS OF NEW LECTURER POSTINGS.

LEAVE SYSTEM. ALL STAFF ENTER THEIR LEAVE REQUESTS VIA THIS DATABASE. CHECKS ARE DONE TO SEE IF ANY TASKS ARE LATE OR OUTSTANDING LEAVE IS APPROVED BY DEPARTMENT HEADS AND THEN HR. UPDATES ARE DONE TO THE CLOCK SYSTEM DAILY.

CLOCK IN/OUT SYSTEM STAFF CLOCK IN AND OUT DAILY. STUDENTS ABLE TO SEE IN REAL TIME WHETHER STAFF IS AVAILABLE. THIS SYSTEM INTEGRATES TO THE SWIPE CARD SYSTEM VIA ODBC. REPORTS FOR TOTAL WORK HOURS ARE EXTRACTED FROM SYSTEM THE SWIPE TIMES ARE RECORDED ON THIS SYSTEM.

COURSE/PROGRAMME DEVELOPMENT SYSTEM. THE ENTIRE PROCESS OF CREATING NEW PROGRAMMES (DEGRESS) IS DONE IN THIS DATABASE. THERE ARE MANY DIFFERENT WORKFLOWS, TASKS AND PROCESSES IN THIS SYSTEM. IT FULLY COMPLIES TO THE SAQA AND CHE REQUIREMENTS FOR COURSE AND DEGREE DEVELOPMENT. STUDENT REPORTS ARE EXTRACTED FROM THE INFORMATION IN THIS SYSTEM. 12.5. THESE REPORTS BECOME PART OF THE STUDENT PACKAGE. ALL SCHEDULING OF ASSIGNMENTS, TESTS AND EXAMS ARE CONTROLLED BY THIS SYSTEM.

AGENDA/MINUTES SYSTEM. ALL MANAGERS ENTER THERE DETAILS FOR MEETINGS. THE AGENDA’S AND MINUTES ARE PRINTED FOR THE MEETINGS. TASKS ARE CREATES AND SENT TO THE RELEVANT LECTURERS.

STUDENT DETAILS SYSTEM. THIS DATABASE CONTAINS ALL STUDENT INFORMATION. IMPORTED FROM A TEXT FILE THROUGH ODBC DAILY AND AMENDMENTS ARE MADE TO THE STUDENTS DETAILS IF NEEDED. THIS SYSTEM HAS A BULK EMAIL FACILITY AND USERS CAN COMMUNICATE TO ALL THEIR STUDENTS.

PRE-REGISTRATION SYSTEM. STUDENTS NEED TO PRE-REGISTER BEFORE THEY ARE ACCEPTED. ALL CONTACT INFORMATION AND THE APPLICATION INFORMATION IS STORED IN THIS DB. LETTERS ARE PRINTED/FAXED/EMAIL TO STUDENTS FOR OUTSTANDING INFORMATION. ACCEPTANCE LETTERS/QUOTES ARE ALL DONE IN THIS DATABASE.

FINANCE SYSTEM. INVOICES/QUOTATIONS FOR COMPANIES ARE CREATED IN THIS SYSTEM STUDENT FEES AND BOOKS MONIES THAT HAVE COME IN ARE USED FOR REPORTING TO THE BOARD. RECEIPTS, COVER SHEETS, VAT RETURNS FROM THE MAIN CAMPUS ARE CALCULATED AND REPORTS ARE CREATED.